Meetings & Notices
Annual meeting
A regular membership meeting, typically held once per year, where owners elect directors and address association business.
Glossary
Clear definitions of governance terms used in homeowner and condo associations.
Board Governance
Board of directors
The elected governing body that manages association affairs within the authority of the governing documents and applicable law.
Board Governance
Bylaws
An association's bylaws typically define meeting procedures, board composition, voting rules, and officer roles.
Board Governance
Governing documents
The recorded instruments that define association structure, owner obligations, and governance procedures — including declarations, bylaws, and rules.
Board Governance
Minutes
The official written record of what occurred at a board or membership meeting, including motions, votes, and adjournment.
Quorum & Proxies
Proxy
A written authorization allowing a designated person to represent an owner's voting interest at a membership meeting.
Quorum & Proxies
Quorum
The minimum number or percentage of owners or voting interests that must be represented before a membership meeting can conduct binding business.
Voting & Elections
Voting interest
The portion of total association vote assigned to a lot, unit, or parcel, used to determine voting weight and sometimes quorum calculations.