Ontario Condo Forms

Request for Records

The mandatory Ontario form owners, purchasers, and mortgagees use to request a condominium corporation's records — with guided pre-fill and a downloadable PDF.

Prefer to fill it out by hand?

Download the official blank government PDF.

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What this form is for

Under the Condominium Act, 1998 and Ontario Regulation 48/01, owners, purchasers, and mortgagees (or their authorized agents) must use the mandatory Request for Records form to ask a condominium corporation for its records. Using the exact prescribed form is required — a corporation can decline a request that does not use it.

When to use it

  • You want to review or obtain copies of core records such as the declaration, by-laws and rules, budget, financial statements, auditor’s report, reserve fund plan, meeting minutes, or the record of owners and mortgagees.
  • You are requesting non-core records (subject to reasonable fees).
  • You are a purchaser or mortgagee entitled to review records before or during a transaction.

What happens next

The corporation has 30 days to respond using the mandatory Board’s Response to Request for Records form. It must state, for each record, whether access or a copy will be provided, any applicable fee, and — if it refuses — the provision of the Act that allows the refusal.

What you’ll need

  • The full legal name of the condominium corporation.
  • Your unit or common-interest identification (from your deed or status certificate).
  • Your mailing address in Ontario.

Fill it out below with plain-language guidance, then download a completed PDF to print, sign, and deliver. The blank official form is also available for download.

Fill it out online

Owners, purchasers, and mortgagees (or their authorized agents) use this mandatory form to request a condominium corporation’s records. Complete the fields below with guidance, then generate a filled PDF to print, sign, and deliver.

About you (the requester)

Tell the corporation who you are and confirm your entitlement to the records.

I am a… *

You must be an owner, a purchaser, or a mortgagee of a unit or common interest to request records.

This affirmation is required by the form. Requests unrelated to your interests under the Act can be refused.

The date you are submitting the request (used to track the 30-day response window).

Identify the unit or common interest that connects you to the corporation, as shown on your deed or status certificate.

The full legal name of the corporation you are requesting records from.

Your mailing address (in Ontario)

Where the corporation can reach you about this request.

Preferred method of contact about this request

Records you are requesting

Choose the format and which core records you want.

Requested format *

Choosing “electronic” means you agree to receive the records by electronic communication where the corporation keeps them electronically.

How you want to access the records *
Core records requested

Core records must generally be provided free of charge (a reasonable fee may apply to paper copies). Select all that apply.

Optional. Describe any non-core records you are requesting. Non-core records may be subject to reasonable fees.

Authorized agent (if applicable)

Only complete this if you are submitting the request on someone else’s behalf.

This form must be signed. After generating your PDF, print it, sign and date it, and deliver it to the corporation in person, by mail, courier, fax, or email. Keep a copy for your records — the corporation has 30 days to respond using the mandatory Board’s Response to Request for Records form.

Answers stay in your browser until you generate the PDF.